At VANJOH, we empower organizations to take control of their facility operations with our advanced Facility Management System (FMS) services, seamlessly integrated with the U.S. Army’s GFEBS (General Fund Enterprise Business System). Designed to optimize resource allocation and streamline processes, our solutions help organizations efficiently manage inspection, maintenance, and repair activities while ensuring compliance with safety regulations and lifecycle tracking.
 

Transforming Facility Management for Better Efficiency

Our expertise enables the Department of Public Works (DPW) to enhance operational efficiency, providing comprehensive tools for tracking and managing:

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• Corrective Maintenance (CM)

• Preventive Maintenance (PM)

• Individual Job Orders (IJO)

• Parts Inventory Management

• Workforce Scheduling

• Warranty Management

• Safety Regulation Controls

• Facilities and Equipment Lifecycle Monitoring

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Through our FMS and GFEBS services, we deliver tailored solutions that redefine how facilities and assets are managed.

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Core Capabilities and Services

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Field Equipment Verification

We ensure data accuracy by field-verifying installed equipment details, including make, model, serial number, and physical location. Our team also captures equipment photos for a complete, traceable database.

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Streamlined Data Integration

We manage the seamless entry of equipment data into both APG’s FMS and the ARMY’s GFEBS systems, ensuring a unified source of truth. This process includes extracting data from FMS to develop preventive maintenance (PM) plans and to set up work orders efficiently.

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Job Plan Development

Our experts create tailored job plans for all new equipment using the manufacturer’s Operations and Maintenance manuals. These plans are integrated into GFEBS to optimize equipment performance and lifespan.

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Preventive Maintenance Setup

By establishing preventive maintenance plans in GFEBS, we enable the automated release of work orders, reducing manual intervention and ensuring timely maintenance.

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Advanced Work Order Management

We extract work order data—including Demand Maintenance Orders (DMO), Preventive Maintenance Orders (PMO), Project Work Orders (PWO), and Operations Work Orders (OWO)—to update FMS and track progress. Upon completion, all work orders are updated with detailed results.

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Reporting and Documentation

Our team generates insightful reports from FMS and GFEBS, providing clear visibility into operational metrics. Additionally, we offer end-user training and documentation to ensure clients maximize the value of their systems.

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Barcode Tagging and Inventory Management

We create equipment barcodes for improved tracking and manage inventory controls for parts and materials, ensuring seamless material movement using GFEBS MIGO transactions.

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Customized FMS Features

Our FMS solution includes robust features to enhance facility management:

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• Service Request Submittal and Tracking: Simplified tracking of service and job order requests.
   

• Preventive Maintenance Management: Efficiently track and update PM work orders.
   

• Integrated Asset Documentation: Attach critical documents, such as manuals, forms, pictures, and notes.
   

• Warranty and Lifecycle Tracking: Manage warranty details and equipment lifecycle information.
   

• Warehouse Organization: Optimize parts and materials warehouse for efficient operations.

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Delivering Measurable Outcomes

With VANJOH's integrated FMS and GFEBS services, organizations benefit from:

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• Real-time tracking and management of Preventive and Corrective Work Orders.

• Accurate data integration between FMS and GFEBS for enhanced decision-making.

• Improved inventory management, including material movement and warehouse organization.

• Streamlined processes for Tenant-funded PM actions.

• Enhanced equipment tracking with barcode tagging.

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Why Choose VANJOH?

VANJOH’s proven capabilities in facility management ensure that organizations operate efficiently, safely, and with maximum resource utilization. From developing preventive maintenance strategies to managing inventory and lifecycle tracking, our solutions are tailored to meet your unique operational needs.

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Let us help you elevate your facility management processes—partner with VANJOH to achieve operational excellence.